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What's New

Every improvement we ship to Symposia, written for the people who run conferences on it. The newest release is always at the top.

✨ Feature v1.6.0

Invoicing, event day & certificates

A big update covering two areas: getting invoicing right — including bilingual invoices and scannable payment codes — and everything around event day, from faster check-in to making sure certificates reach the people who actually attended.

  • Bilingual invoices (English & Croatian) — each conference can choose which languages it issues Proforma invoices in. Enable Croatian in your Finance settings and add Croatian versions of your beneficiary name, address, and invoice note; anything you leave blank falls back to English automatically. A language picker appears wherever invoices are downloaded or previewed, while conferences that stay English-only keep a single, simple download with no extra steps.
  • Scannable payment codes — every Proforma with an IBAN now includes a pan-European EPC QR code, so attendees can scan and pay straight from their banking app. The code sits right next to the payment details in the 'How to pay' box.
  • Your tax number on every invoice — add your organization's tax ID in Finance and it appears on every invoice, labelled correctly per language (VAT ID in English, OIB in Croatian).
  • Re-issue an unpaid invoice with today's date — when an attendee pays after the due date, you can re-issue their unpaid Proforma with a fresh issue date. The invoice number stays the same and the due date updates automatically. Paid and cancelled invoices are protected and can't be re-issued.
  • Clearer invoice emails — when you resend an invoice, Symposia now confirms the email was actually sent and tells you the real result, instead of always showing 'sent.'
  • Certificates for checked-in attendees only — require attendees to be checked in before they download their attendance or presenter certificates. On by default, so no-shows can't grab a certificate; anyone not yet checked in sees a friendly 'please check in first' message. Running a virtual event? Switch the requirement off anytime in your certificate settings.
  • Bulk check-in — select multiple attendees and check them all in at once, or undo a check-in just as quickly, with a confirmation step so nothing happens by accident. The attendee list also gains an optional 'Checked In' column so you can see status at a glance.
  • Improvement: reviewers now see only the abstract assignments for the conference they've selected, and the list refreshes when they switch conferences.
  • Improvement: the attendee list can show each attendee's abstract category as an optional column.
  • Improvement: group registration now keeps the organizer's own details in sync when they mark themselves as also attending, so their name and email always prefill correctly — plus clearer wording around discounts.
  • Improvement: the Finance screen has been redesigned with a dedicated area for managing your per-language details.
  • Improvement: the attendee list now updates instantly after a bulk check-in or a delete, with no manual refresh needed.
  • Fix: various stability improvements to bilingual invoices, tax ID display, and payment codes so everything saves reliably and renders correctly.
  • Fix: only active team members can view or manage a conference — pending or removed members no longer have access.
  • Good to know: check-in for certificates is on by default for all conferences, including existing ones. If your event has already taken place and you didn't check attendees in — or you run virtual events — turn this off in your certificate settings so attendees can still receive their certificates.
  • Good to know: Croatian invoicing is off by default. Existing conferences keep issuing English-only invoices until you enable Croatian in your Finance settings. Emailed invoices are always sent in English; Croatian is available as a manual download or preview.
⚡ Improvement v1.4.0

Smoother registration & clearer emails

A smaller release that smooths out registration and makes sure the emails you send actually reach everyone clearly.

  • Primary Interest is now optional at registration — even for conferences with tracks, a missing selection never blocks someone from completing their signup.
  • Every email Symposia sends now includes a plain-text version, so messages display correctly even in clients that don't render HTML.
  • Registration now shows a clear, specific message when something goes wrong — for example, when an email is already registered — instead of a generic error.
✨ Feature v1.3.0

Guided setup, speaker management & mobile app

A big release focused on getting your conference set up faster, managing your speakers properly, and supporting attendees on the go through the mobile app.

  • A guided setup walks you through everything step by step — name, dates, venue, tracks, tickets, billing, and abstract settings — and you can finish at once, save and come back later, or open registration whenever you're ready.
  • Speaker management — add external speakers or promote an existing attendee, link speakers to accounts, assign them to sessions, and keep their details in sync (with safeguards against duplicate emails and deleting assigned speakers).
  • Mobile app support — attendees can view the schedule, rate sessions and individual talks, and download accepted abstracts as PDFs from their phone.
  • Conferences without tracks — registration, group registration, and abstract submission all work without sections, with anything unassigned clearly labelled.
  • Attendees can update their own registration details after signing up, and request a fresh update link if they lose the original.
  • Improvements: tidier abstract titles and author lists (collapse to 'presenter + N more'), easier reviewer assignment, corrected group-invoice billing names, Word-only abstract uploads, and better dialogs and notifications.
  • Stability: fixed a crash when browser page translation was active during registration, added friendly error fallbacks across the app, and shipped many smaller fixes to registration, abstracts, and invoicing.

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