Run Your Conference Without Losing Your Weekends.
Symposia helps academic societies manage registrations, abstracts, reviews, schedules, invoices, and attendee communication in one place.
Trusted by conference organizers
Every year, the same chaos.
Here’s what conference organizers tell me, year after year.
Abstracts arrive in email threads
Final versions, corrections, and reviewer comments are scattered across inboxes and attachments. You're never sure which file is current.
Registration lists live in spreadsheets
Payments, invoices, dietary notes, and attendee changes need constant manual updating across three different files.
Reviewers need chasing
Some reply late, some lose the link, and the committee loses track of what's actually finished.
The schedule changes until the last moment
Speaker swaps, session conflicts, and room changes mean redoing the program by hand, again.
What changes when everything is in one place
No more juggling five tools. No more “who does what?” email threads. Just one place for everything.
Know exactly who registered, who paid, and who's presenting
One dashboard for every attendee. Registration details, payment status, submission info — no more cross-referencing three spreadsheets.
Stop hunting for “abstract_final_last_2.docx”
Authors submit once, you see everything in one place. Track revisions, manage versions, and never lose a submission again.
Send invoices and track payments without a spreadsheet
Generate invoices automatically when someone registers. See at a glance who paid and who needs a reminder — no manual tracking.
Assign reviewers in clicks, not email chains
Assign abstracts to reviewers, track their progress, and notify authors — all from one screen. No more “Did you get my email?” follow-ups.
From setup to conference day in three steps
Set up your conference
Add your conference details, dates, and registration options. Takes about 30 minutes — not weeks of configuring a system nobody understands.
Collect submissions & open registration
Share one link with your community. Attendees register, authors submit, and everything lands in your dashboard — not your inbox.
Run your conference with confidence
Publish your program and keep every attendee up to date from one place. When rooms or times change, the mobile app tells everyone — you don't reprint a thing.
Built for how you actually run a conference
Registration That Runs Itself
- One registration form for speakers, attendees, and students — no more juggling Google Forms
- Automatic invoices sent the moment someone registers
- See who paid and who didn't at a glance — no spreadsheet required
- All attendee details in one place, searchable and exportable
Submissions Without the Email Chaos
- Authors upload PDFs or Word files — formulas, charts, and symbols stay exactly as intended
- Reviewers read submissions in the browser — no downloading zip folders
- Assign 50 papers to a reviewer or accept 100 submissions in one click
- Track every revision. Never ask "Is this the latest version?" again
Your Entire Conference in One Dashboard
- Set up your conference in 30 minutes, not 30 days
- Invite speakers and manage their participation from one place
- Build your program and agenda — drag, drop, publish
- Push schedule changes to every attendee instantly — no mass emails
A Conference App Your Attendees Will Actually Use
- Attendees get the schedule, speaker info, and updates on their phone
- Add your conference branding — logo, colors, custom pages
- Push real-time notifications when rooms or times change
- No more printing updated schedules at the registration desk
Built and supported by the founder
I'm Patrik — I build Symposia and I support it. It isn't a generic event platform with a sales team in front and support tickets behind. When you email, you reach the person who actually wrote the software. Setup, questions, conference-day details — handled directly.
One price per conference, everything included
Conference Plan
Everything you need to run one conference without the spreadsheet circus
For one academic conference, symposium, or annual meeting. Includes setup support.
- Submission and abstract management system
- Open review workflow
- Attendee registration with automatic invoicing
- Session scheduling with public conference page
- Email communication with attendees and authors
- White-glove onboarding call, we set up your first conference together
- Email support throughout the entire conference cycle
Society Plan
For societies running recurring or multiple conferences per year. Currently in early access.
- Centralized dashboard across conference years
- Reuse your setup as a template for the next edition
- Historical data migration
- Custom branding
- Priority support
Questions I hear from conference organizers
What if next year's conference just... worked?
Imagine arriving at your conference rested. Colleagues ask "How is it always so well organized?" — because this year, you didn't lose a single weekend to admin work.