01
Abstracts arrive in email threads
Final versions, corrections, and reviewer comments are scattered across inboxes and attachments. You're never sure which file is current.
Academic conference software
Run Your Conference Without Losing Your Weekends.
Symposia helps academic societies manage registrations, abstracts, reviews, schedules, invoices, and attendee communication in one place.
Every registration in one list. Try searching, tagging someone, or checking them in.
admin.getsymposia.app/attendees
Interactive demo with made-up data. Nothing you change here is saved.
01 Sound familiar?
Every year, the same chaos.
Here’s what conference organizers tell me, year after year.
02
Registration lists live in spreadsheets
Payments, invoices, dietary notes, and attendee changes need constant manual updating across three different files.
03
Reviewers need chasing
Some reply late, some lose the link, and the committee loses track of what's actually finished.
04
The schedule changes until the last moment
Speaker swaps, session conflicts, and room changes mean redoing the program by hand, again.
02 The difference
What changes when everything is in one place
No more juggling five tools. No more “who does what?” email threads. Just one place for everything.
01 / 06
Know exactly who registered, who paid, and who's presenting
One dashboard for every attendee. Registration details, payment status, submission info — no more cross-referencing three spreadsheets.
02 / 06
Stop hunting for “abstract_final_last_2.docx”
Authors upload PDF or Word files once — formulas, charts and symbols stay exactly as intended. Every revision is tracked, so you always see the latest version.
03 / 06
Send invoices and track payments without a spreadsheet
Pro forma invoices go out automatically at registration, in English or Croatian, with a payment code attendees can scan. See at a glance who paid and who needs a reminder.
04 / 06
Assign reviewers in clicks, not email chains
Assign abstracts to reviewers, track their progress, and accept 100 submissions at once. Authors are notified automatically — no more “Did you get my email?” follow-ups.
05 / 06
Set up in 30 minutes, not 30 days
A guided setup walks you through dates, tickets and sections. Open registration the same afternoon you start.
06 / 06
A conference app your attendees actually use
The program, speakers and updates on every attendee's phone, with your logo and colours. Move a session and everyone gets a notification — no reprinted schedules.
03 How it works
From setup to conference day in three steps
1
Set up your conference
Add your conference details, dates, and registration options. Takes about 30 minutes — not weeks of configuring a system nobody understands.
2
Open registration & collect submissions
Share one link with your community. Attendees register, authors submit, and everything lands in your dashboard — not your inbox.
3
Run your conference with confidence
Publish your program and keep every attendee up to date from one place. When rooms or times change, the mobile app tells everyone — you don't reprint a thing.
04 What organizers say
Trusted by the people running the conference
“Using Symposia significantly improved the organization of the Drava ChemiCon conference. Centralized management of submissions, reviews, and communication with authors contributed to a more efficient execution of all organizational activities. Consolidating all key processes on a single platform significantly reduced the administrative workload of the Organizing Committee.
Translated from the Croatian.
Assoc. Prof. Marija Jozanović, PhD
Conference Chair
Drava ChemiCon 2026
05 Behind Symposia
Built and supported by the founder
I'm Patrik — I build Symposia and I support it. It isn't a generic event platform with a sales team in front and support tickets behind. When you email, you reach the person who actually wrote the software. Setup, questions, conference-day details — handled directly.
06 Pricing
One price per conference, everything included
Conference Plan
Everything you need to run one conference without the spreadsheet circus
€900 + VAT / event
For one academic conference, symposium, or annual meeting. Includes setup support.
Live and accepting submissions after one setup call.
- Submission and abstract management system
- Open review workflow
- Attendee registration with automatic invoicing
- Session scheduling with public conference page
- Email communication with attendees and authors
- White-glove onboarding call, we set up your first conference together
- Email support throughout the entire conference cycle
Society Plan
For societies running recurring or multiple conferences per year. Currently in early access.
Contact me for yearly pricing.
- Centralized dashboard across conference years
- Reuse your setup as a template for the next edition
- Historical data migration
- Custom branding
- Priority support
07 FAQ
Questions I hear from conference organizers
Yes. Keep your existing website as the public face and use Symposia for the machinery behind it — registration, abstracts, reviews, invoicing. You just link to your Symposia registration and submission pages from your current site.
That's fine — you're not starting over. Send me your existing spreadsheet and I'll help import the registrations you already have, so nothing you've collected is lost.
When someone registers, Symposia automatically issues a proforma invoice with your society's payment details. Attendees pay by bank transfer, and you track who has paid directly in the dashboard — no spreadsheet reconciliation.
Yes. Reviewers get a link, sign in simply, and go straight to the abstracts assigned to them. No lengthy setup, no software to install.
Yes. Your data is yours. You can export registrations, abstracts, reviews, and invoices at any time — during the conference or long after it's over.
Yes. Symposia is built with GDPR in mind and hosted on EU servers, so attendee and author data stays within Europe.
Yes — every plan includes a setup call where we build your first conference together. About 30 minutes and you're live and accepting submissions.
You reach me directly — not a chatbot, not a ticket queue. I know conference week is when everything matters most, and I'm available when it counts.
Not at all. Symposia is built for the 50-to-500-person academic conferences that are too big for spreadsheets but too small for enterprise tools. If you have submissions, reviews, and registrations to manage, it fits.
What if next year's conference just... worked?
Imagine arriving at your conference rested. Colleagues ask "How is it always so well organized?" — because this year, you didn't lose a single weekend to admin work.